Our sales section has been designed with simplicity in mind.
Too many times we've heard that matching sales invoices causes problems with the bookkeeping. Maybe the wrong invoice was matched, or a payment was created on the wrong date or maybe the payment just didnt exist.
The sales section in LimeBooks has been designed so the business owner can log in to LimeBooks, head straight to the sales section, raise invoices, email these to customers, raise credit notes, record payments and see which invoices are still outstanding for them to chase. They can do all of this without needing to enter and match any bank transactions, meaning the accountant/bookkeeper's work isn't impacted by anything that the business owner enters.
This means that our sales section works is slightly different to your typical sales ledger, as the sales section is independent of the bank section.
What happens is that when marking a sales invoice/entry as paid, this will not create a transaction in the bank section, instead what this is doing is updating the sales reports available in the reporting section. The business owner and accountant/bookkeeper can then run reports in the sales section to view the following information for a chosen period:
- Sales invoices raised
- Credit notes raised
- Money received
- CIS Suffered
- Invoices Outstanding
For example, you could run the invoices outstanding report to see what the closing debtors are for a certain period based on the entries to the sales section.
On the Accountant/Bookkeeper's side, when entering the sales transactions into the bank, these can either be recorded as Trade Debtors, or Sales Received, ensuring that when recording the trade debtors movement in a journal that this is entered respective of where they've been posting sales receipts into the bank.
Related Articles
Edit a sales invoice
If you would like to edit a sales invoice that has already been raised, in the sales section, you'll find an edit icon in-line with each sales invoice. To make an edit to an existing invoice, you can simply click the edit icon, make your changes and ...
View a list of all sales invoices raised
1) Head to the Reporting section 2) Under 'Sales Report', click Generate Sales Report 3) From the drop-down menu, select Sales Invoices 4) For period, click the drop-down menu and select View All 5) Click the Generate Sales Report button You'll now ...
Raise a sales invoice
1) Head to the Sales section 2) Click the 'New Invoice' button 3) Select the customer you wish to raise an invoice for. a) If there are no existing customers, you can add a new customer from the business details section or you can click on the 'New' ...
Add your bank payment details to your sales invoices
To enter your bank payment details to your sales invoices, follow the steps below: 1) Head to the Sales section 2) Click on the 'New Invoice' button 3) In the 'Payment details' box, there is a 'Create' button, click on this 4) If you have a bank set ...
Mark a sales invoice as paid or part paid
1) Head to the Sales section 2) Locate the sales invoice you wish to record a payment against 3) In the column under 'Money Received' you can either click on the 'PAY IN FULL' button, or click on the '0.00' to record a payment a) If you click pay in ...